Job Details

Associate Director for Finance & Operations, Dean's Office - Georgetown University College of Arts & Sciences
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Position Number: 5764848
Location: Washington, DC
Position Type: Business and Financial Management

Associate Director for Finance & Operations, Dean's Office - Georgetown University College of Arts & Sciences

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Georgetown University College of Arts & Sciences experience is marked by intellectual vitality, a global outlook, and dedication to service. In the Jesuit tradition of cura personalis, the Georgetown University College of Arts & Sciences strives to provide its students with a multifaceted liberal arts education-an education of the whole person.

The Associate Director for Finance & Operations is responsible for all matters of budget and financial analysis for a portfolio of academic departments and programs within the Georgetown College of Arts & Sciences. As the Associate Director for Finance & Operations, the portfolio of departments will consist of departments/areas with complex operations, such as life/physical sciences which require the management of complex operating budgets, graduate and PhD programs, multi-year internal research funds, and specialized research facilities and equipment. Additionally the Associate Director serves as direct support to the Senior Director of Financial Operations/Senior Business Manager, providing guidance and training to the team of assistant directors, departmental administrative staff and assists in providing functional supervision to finance and administrative teams that provide support to the College, including but not limited to the procurement and accounting teams, accounts payable and other OCFO offices, the Office of Research Services and Joint Office of Research Administration.

The Associate Director for Finance & Operations will provide operational and financial support by serving in the GMS Financials role of Cost Center Manager for a number of academic units within the College. This position will be responsible for approving transactions, ensuring compliance with promulgated university policies, as well as consistency with budget, for the following business processes: Requisitions, Expense Reports, ProCard allocations, Accounting Journals, Revenue Generating Agreements, and other relevant financial transactions. The Associate Director for Finance & Operations will independently resolve routine transactional compliance issues and provide guidance on the interpretation of policies to the financial and administrative teams. Duties include but are not limited to:

Serve as the main point of contact for day-to-day inquiries and requests for assistance related to matters of finance, budget, spending trends, account balance checks, etc.
Work with department leadership on an annual basis to determine budget needs and requests for the upcoming fiscal year.
Develop comprehensive annual operating budgets, aiding in the creation of subsequent budget amendments throughout the fiscal year.
Monitor departmental budgets, providing guidance on spending decisions in order to ensure consistency with budget, compliance with policy, and overall alignment with school and departmental strategy.
Work closely with the Office of Research Services (ORS) & Joint Office of Research Administration (JORA) on matters relating to sponsored activity (i.e., grants) involving faculty/PIs in the departments and programs this position serves.
Partner with the HCM, the Planning & Budgeting Team, and/or the Senior Associate Dean on matters pertaining to the Position Budget, both in the updating and maintenance of the budget itself, as well as auditing that compensation is charged in accordance with the planned budget.
Provide functional supervision to teams supporting the College, including procurement, accounting, research administration, and other administrative support teams, serving as a representative of the Senior Director or Senior Business Manager in the Senior Director's absence.
Serve as the Cost Center Manager (CCM) in GMS, reviewing all financial transactions for accuracy, completeness, policy compliance, and consistency with budget; Transactions to be reviewed include, but are not limited to: Requisitions, Expense Reports, ProCard allocations, Accounting Journals, and Revenue Generating Agreement.

Work Interactions

The Associate Director for Finance & Operations reports directly to the Senior Director of Financial Operations/Senior Business Manager of the College, with whom the incumbent will work closely. This position will also work with members of the College Dean's Office staff on matters involving budget and financial planning and analysis, including Departmental Administrative Staff, Shared Service administrative teams, the HCM team, the HR Administrator, and the Senior Associate Dean for Finance & Administration/Chief Financial Officer. The Associate Director for Finance & Operations will directly supervise a Business Operations Assistant and be responsible for hiring performance and workload management for this position. In addition to the Business Operations Assistant, this position may also be responsible for the hiring and management of student employees.

The Associate Director for Finance & Operations will provide a broad range of customer service, operational, and financial support services to the various units within the College. This position interacts with many university departments, requiring excellent customer service skills and the ability to work with a wide range of constituents. These constituents include: department chairs, faculty, and administrators in 26 academic departments and 12+ interdisciplinary programs and initiatives, the Provost's Office, the Office of Sponsored Research, Sponsored Projects Financial Operations, Accounts Payable, Payroll Services, General Accounting, Advancement, and University Financial Affairs. The Associate Director for Finance & Operations will interact with various stakeholders from the College's units on a daily basis via phone, email, and/or instant messaging. The Associate Director of Financial Operations may also collaborate with other Financial Operations leaders from schools and administrative areas and participate with the Main Campus Financial Operations Working Group that will be coordinated and led by the Campus Director for Financial Accounting and Compliance from the Provost Finance Office.

Requirements and Qualifications

Bachelor's degree required; Master's degree in accounting/business related fields preferred
5-7 years of progressive work experience in financial analysis and budgeting, preferably in a university or non-profit environment
Proficiency in Microsoft Office suite, or equivalent (ex. Google Apps), with a mastery of Excel (ex. Vlookups, pivot tables, etc.)
Excellent written and verbal communication skills with strong orientation to details
Experience communicating successfully with a diverse body of constituents
Excellent customer service skills with the ability to interpret and apply university, campus, and school policies and procedures within a complex and diverse organization
Ability to work independently to self-regulate and implement time management strategies in order to manage multiple projects/responsibilities simultaneously and meet time-sensitive deadlines, with little supervision
Familiarity with managing large volumes of data and database queries
Previous supervisory responsibilities and proficiency with Georgetown University systems, specifically GMS (Workday) preferred

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

A cover letter and resume are required for consideration.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$66,783.00 - $126,720.23

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Associate-Director-for-Finance---Operations--Dean-s-Office---Georgetown-University-College-of-Arts---Sciences_JR19605